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Things You Need To Know About
Wedding Venue.

Written by Sayan Banik
7 min Read

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A Step-by-Step Guide For Wedding Venue

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During planning for a wedding, one of the first things you come across is booking a venue. Initially, it might seem like a daunting task to look for a venue, considering the various factors involved. Don’t worry! We have narrowed down all the necessary details, to make this task easier for you.

It’s a very logical reason for a married couple to book a banquet hall for their wedding ceremony. Especially when it’s in the middle of the year and the Rain Gods are showering heavy. But, booking a vineyard or a barn for the wedding venue would also be a perfect idea, if it’s the summertime!

Wedding Venue rentals account for more than 50% of the total budget. So one needs to be very careful when deciding on a venue.

Cost of renting a wedding venue

To be very honest, there’s no fixed cost for renting a place for wedding. Various factors contribute to the cost of the venues.

In the United States, couples tend to spend anywhere between $4,000 to $10,000 for booking a wedding venue for the ceremony and the reception.

Couples having a lower budget, settle for venues ranging between $1,000 to $4,000.

The affluent section of the society may sometimes go on a shopping binge by spending more than $20,000 just on their venues.


Types of Wedding Venues

Here we have listed the most popular types of wedding venue to ease up the things for you:

  • Wedding Chapel.
  • Mansion.
  • Hotel.
  • Country Club.
  • Banquet Hall.
  • Restaurant.
  • Barn/Farm.
  • Modern Space (Studio).
  • Winery/Vineyard.
  • Beach.
  • Garden/Park.

Wedding Venue Rental factors

When you decide on a wedding place, you have to keep an account of all the essential factors which contribute to the cost for the ceremony and the reception. Mentioned below are some of the points you should consider while renting a wedding venue:


  • Location – According to Research, Manhattan, North/Central New Jersey, and Long Island are some of the costliest places for getting married in the United States. So if you want to host a wedding in these posh places, it might cost you more than those in the suburbs or rural areas.
  • Dates and seasons – Rental Prices for wedding venues vary based on dates and seasons. If you want your wedding to be on a weekend night during a wedding season, you’re likely to pay a lot more than what you would have paid during a off-season or on a weekday.
  • Number of Guests – If you are renting an enclosed area like a hall or a banquet for the wedding, then the guest list matters a lot. You would always want your guests to feel cozy and comfortable, instead of cramping for space. You might also consider booking outdoor wedding venues like barns, vineyards, or gardens for the guests to enjoy some fresh air.
  • Other charges – Some businesses just rent the site for a fixed amount. In that case, you have to hire the caterers, the rental company, and other vendors on your own. Venues such as banquet halls, clubs offer in-house caterers and in-house vendors, which might also be a cheaper alternative of the two.
Event Venue Hire

Some other Charges

Before you finalize on your wedding venue, make sure to check on these additional expenses:


  • Taxes – Service charges, Clean-up service, sales tax are some of the extra charges that you might have to pay along with the wedding venue rental. Make sure to have a talk on this with the rental company, discuss if you need to pay anything extra.
  • Parking Fees – Your guests will be arriving in their vehicle, so make sure to have sufficient parking lot space, and a parking valet to look after the cars.
  • Tips – Tipping a waiter or a bartender, or a servant is the best way to put a gesture to acknowledge their line of work.
  • Outside Vendor Charges – Every wedding venue has its approved list of in-house vendors. If you are planning to hire an vendor from outside for your wedding venue, then you might have to pay some extra charges.

Some Recommendations for you

We have come up with some useful suggestions for you to be budget efficient when looking for a wedding venue:

  • Always try to host the wedding ceremony and reception at the same venue. This way you might get a discount as you’re booking the place for two occasions, as a package. It also saves you a lot of time as you do not have to worry about transportation and rentals.
  • When deciding on a wedding place, make sure you opt for a venue that has in-house catering and in-house vendors. That way, you don’t have to go looking for caterers and vendors.
  • Keep the guest list in check. Strike off unnecessary names, to avoid extra costs.
  • Try to choose a date wisely. You can be cost-efficient by opting for off-season weekdays than on-season Saturdays or Sundays.
  • You can always make your wedding venue exciting! Talk to non-profit organizations willing to rent museums, historical places, parks, etc. Something out of the ordinary!

Preview all the wedding venue options available at your disposal before opting for one. Some for your homework!


Questions you should ask your Wedding Venue Rental Company

Now it’s time to do it! Try to ask these questions to your wedding venue rental company before arriving to any final decision:

  • Whether the wedding venue is available on the mentioned date?
  • How many guests can it accommodate?
  • Any discounts you will be receiving if you host the ceremony and reception at the same venue?
  • Do they have any backup place for an outdoor wedding venue, in case the weather turns bad?
  • What is the quality of the restrooms available?
  • Do they have a good dancing platform?
  • What’s the car holding capacity of the parking lot?
  • What are the extra costs that you have to bear?
  • Will the rental company provide an event manager for the wedding?
  • Whether they have any arrangements for special guests?
  • Whether they have any rules and regulations for the wedding venue?
  • How much time will it take to clean up the place post-wedding?
  • Can you hire caterers and vendors from outside?

Well, this was all from us. We hope you enjoyed reading and got all your queries resolved. Wishing you all the very best for the wedding.

• HYPLEY | Your celebration made easy •

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